Legal Office Administrator Jobs in Colorado Springs, CO at El Paso County
Title: Legal Office Administrator
Company: El Paso County
Location: Colorado Springs, CO
Essential Job Functions
Salary to be commensurate with qualifications
Manages and oversees County Attorney department budgets, contracts, personnel, and financial transactions. Provides senior level project management and paralegal assistance to County Attorney and Assistant County Attorneys. Supervises non-attorney personnel in both office divisions. Works closely with County Attorney, Chief Deputy County Attorney, County departments, courts, and outside agencies.
Develops and manages the budgets for the County Attorney General Fund and County Attorney Human Services Division. Analyzes historical budget patterns and forecasts long-term and short-term budget needs. Provides ongoing review and analysis of budget reports, and provides reports and recommendations to County Attorney and Chief Deputy on budget matters.
Assists County Attorney in development of County Attorney’s Office strategic plan and provides input relevant to implementation of department policies and procedures. May assist County Attorney in development and/or implementation of policies and procedures with county-wide application.
Manages personnel processes for both County Attorney divisions, including new hires, separations, FMLA, salary changes, evaluations, leave time, and payroll processes, including all relevant documentation. Communicates departmental policy and procedures to County Attorney divisions as directed by the County Attorney. Serves as office representative to Employment, Benefits and Medical Services Department.
Provides management assistance to non-attorney staff, including recommendations regarding training and strategic planning related to professional development. Assists non-attorney staff with development of procedures to enhance division goals, objectives and quality of legal service. Provides guidelines, training, and mentorship to ensure development of professional skills for staff. Conducts performance evaluations for non-attorney staff in coordination with Assistant County Attorneys.
Manages County Attorney’s Office financial matters, including procurement of professional service contracts and agreements, oversight of annual procurement contract audit and renewals, and coordination with self-insurance fund regarding outside legal counsel contracts.
Oversees accounts payable processing, including travel and expense requests. Provides departmental assistance to Finance Department relevant to the County audit and cost-allocation processes. Coordination with County Finance and Budget Departments to ensure integrity of County Attorney financial matters.
Provides senior level paralegal and project management assistance to County Attorney and Assistant County Attorneys, including but not limited to, drafting legal pleadings, general correspondence, resolutions, contracts, regulations, bylaws, ordinances, and real estate documents.
Conducts legal research on wide variety of legal subject matters and drafts memoranda and assists attorneys in preparation of legal opinions.
Provides back-up assistance to Paralegals and Assistant County Attorneys related to litigation matters.
Attends and participates in meetings and legal training as appropriate.
Performs other duties as required.
Bachelor’s degree in relevant field and paralegal degree or certificate. 5 years of progressively responsible legal experience preferred.
Knowledge of legal terminology, court systems and legal research required.
Ability to operate standard office equipment, including computers, copiers, typewriter, telephone and facsimile systems.
Ability to work and communicate effectively with office, County and court staff, and the general public.
Ability to analyze problems, identify alternative solutions, and implement recommendations.
Ability to organize and prioritize work and to work independently.
Ability to maintain a high level of confidentiality.
Ability to exercise sound and professional judgment in conformance with policies and procedures of the County Attorney’s Office.
Maintain regular and punctual attendance.
An equivalent combination of related education and experience may be substituted for the education and experience requirements above.
Must pass conditional post offer background investigation, drug screen and motor vehicle record check.
Must possess and maintain a valid Driver’s License.
Duties are performed in an office and/or remote environment; some travel may be required.